Sufia Parveen ~ April 12, 2025 ~ 6 Minutes Reading
Users need to export PST to Gmail due to multiple common reasons. They might be the ones, switching from Microsoft Outlook to Google’s Gmail platform for accessibility, collaboration, and cloud storage. Whether you are an individual professional, part of an IT team, or just simply trying to centralize your communication, the need to export PST to Gmail arises more often than you might think. As Outlook continues to store emails along with contacts, calendars, and attachments in bulk of a PST file, it becomes very important to export Outlook PST to Gmail to access this data from anywhere and any device.
Therefore, when organizations or individuals want to shift to Google Workspace or Gmail’s interface, they need a reliable way to export PST to Gmail without losing their data. Additionally, this article is an ultimate guide for you to understand how to migrate PST to Gmail effortlessly. you will get to know about some reliable methods to complete this task. So let’s go on.
Why do Users Want to Export PST to Gmail?
Below are some reasons why users might prefer to upload PST file to Gmail:
- Accessibility: Gmail offers you cloud access and you can effortlessly access all your emails and other data anytime, anywhere, and from any device.
- Collaboration: It enhances your work if you choose to transfer your important data into Gmail via Google Meet, Google Docs, or Google Sheets.
- Backup & Security: Gmail offers Two-Factor Authentication that protects your data and maintains your security very well.
- Space Management: If you upload PST to Gmail, it also helps you to free up space from your system’s local storage very efficiently.
- Platform Shift: Multiple organizations plan to shift or move their data to a more trusted and reliable platform and Gmail is one of the preferred choices of most users.
These are some basic yet important reasons due to which users need to upload PST to Gmail. Now, that you know the reasons and importance to migrate PST to Gmail. You need to know how exactly you can complete this task. You need to know the fruitful and authentic methods to export PST to Gmail.
Traditional Methods to Export PST to Gmail
Below are steps to use traditional methods to Upload PST to Gmail
Method 1: google Workspace Migration for Microsoft Outlook (GWMMO)
- Firstly, Install GWMMO in your system if you want to export Outlook PST to Gmail efficiently.
- Sign in with your Gmail or Google Workspace account.
- Enter your Gmail account email address and then click on the Continue button.
- Now, click on the ‘Allow’ button to give this tool permission to migrate your PST files.
- After this, select the PST file with the specific options to migrate and click on the ‘Next’ button.
- Now, set the migration settings as per your requirements and click on ‘Migrate’.
- Once the process is completed, you will be notified.
- Lastly, open your Gmail account and check if all the items have been successfully imported or not.
Limitations of Using the GWMMO Tool
- The interface of the GWMMO tool is a bit difficult to understand, especially for a non-technical person.
- You can only export PST files that are writable. If your PST files are read-only PST files you won’t be able to import them.
- You need to install the GWMMO application as well as the Outlook application to complete the process.
- You can not migrate journal entries, Outlook notes, tasks, or RSS feeds to your Gmail account.
- It is a very time-consuming process with this tool if trying to migrate lost data.
Method 2: Use the Built-in Import Feature of Gmail Email Client
- First of all, log in to your Gmail account.
- Click on the Gear icon in the top-right corner.
- Now, select See all settings option.
- Now, navigate to the Account and Import tab.
- After this click on Import Mail and Contacts.
- Now, confirm your decision to sign in to your Outlook account just by clicking on the Continue button.
- Now, follow all the instructions in the popup window to give your Gmail the necessary permissions.
- Simply specify the desired import options. After this select the Import mail option.
- Lastly, click on Start Import.
Limitations of Using Built-in Import Feature
This process consumes a large amount of time to migrate all emails from Outlook to Gmail. Also, you may lose your data while performing this method so you have to be very careful while you export Outlook PST to Gmail.
Expert’s Recommended Approach to Export PST to Gmail
If you are looking forward to using a reliable solution to upload PST file to Gmail account. Then SoftSpire PST Export tool is what you need to use to the best results. You can easily import your PST files into your Gmail account very easily with this expert choice solution. You can easily migrate PST to Gmail account at once very easily. Apart from this, this amazing solution offers you multiple benefits in comparison to other applications.
How to Use This Expert’s Recommended Approach?
- Firstly, launch and install this tool and click on Next.
- Choose from Select Files or Select Folders to upload your PST data files.
- Check the files and folders that you desire to convert and click on Next.
- Go to the Select File Saving option and select Gmail from the list.
- Fill in your Gmail account credentials. And apply advanced filters if needed.
- Lastly, click on the Convert button and start importing PST files into your Gmail account.
- You will be notified once the process is completed.
Benefits of Using Expert’s Recommended Approach
- Offers dual options to upload PST data files.
- It allows you to migrate both ANSI & Unicode PST-type files to your Gmail account.
- In cases of missing folders, allows you to use ‘Use Recover Mode’ to upload corrupted PST files.
- Standalone solution to effortlessly export PST to Gmail all by itself.
- Auto-detects Outlook configured profile and account data.
Final Thoughts
If you are an IT professional, handling multiple accounts or just an individual who wants to export PST to Gmail, then you need to have a reliable and trusted solution that allows you to complete this task with proficiency. We have discussed three methods with their drawbacks and benefits in this article. You may choose whichever method is suitable for you.